Our client, a Global Asset Management company based in Canary Wharf, is looking to recruit an EA to support a team of 12 within their Renewables Division.
IT IS COMPANY POLICY THAT ALL EMPLOYEES WORK ON SITE IN THE OFFICE 5 DAYS A WEEK
Hours are 8.30-5.30 OR 8-5 OR 9-6
You MUST have previous experience of working as a PA/EA in a corporate environment where travel and diary management are key to your role. You will be supporting 12 team members including senior management. They tend to travel extensively, dealing with last minute changes and expenses - so strong experience with this is key!!
The work is fast paced but everyone works together to provide support where necessary.
Duties include;
Management and coordination of complex diaries across multiple time zones.
Coordinate frequent and often last minute international and national travel, producing visa and entry documentation.
Arrange and prepare for meetings and conferences, including editing power-point presentations, detailed agendas and IT set up as required.
Compile and submit expense reports each month in line with company policy.
Draft and co-ordinate correspondence, meeting agendas and presentation material etc.
Process legal documents in line with company policy.
Process invoices and retain records to ensure timely payment.
Support to visitors from overseas offices.
Sort post and deal with routine enquiries and confidential correspondence.
Keeping archive and document registers up to date. Arranging filing where necessary.
Maintaining key contact files, ensuring they are up to date and accurate at all times.
Keeping confidential files for all team members in line with GDPR.
Work closely with other EAs in the Renewables team and cover holidays as and when required. Provide help where necessary to other EAs in the company.
Technical Skills
Excellent organisation and communication skills.
Proficient knowledge of Microsoft Outlook, Word and PowerPoint - Previous experience using Concur and Serengeti would be desirable but not essential.
Proactive and able to work on own initiative as well as part of a team.
Decisive, resourceful and quick to prioritise.
This is a very collaborative environment. We are looking for professional individuals from a corporate background who have a can-do and Do it Now mentality
This is a genuine opportunity to join a professional and friendly team who take pride in their work.
Salary £50000 plus 10% bonus