Secretary Job at Cornwall Partnership NHS Foundation Trust, Pool-in-Wharfedale

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Job Description

Team Secretary

Band 3

Main area
Team Secretary
Grade
Band 3
Contract
Permanent
Hours
Part time - 15 hours per week (Job Share)
Job ref
201-23-622
Site
Kernow Building
Town
Pool
Salary
£21,730 - £23,177 per annum, pro rata
Salary period
Yearly
Closing
11/05/2023 23:59
Interview date
22/05/2023

Thank you for your interest in joining us at Cornwall Partnership NHS Foundation Trust.

We pride ourselves in striving to be an employer of choice.

Strategic Themes

Great Care

  • Care based on what matters to people.
  • Care provided at home or close to home.
  • Improvement through learning, research and innovation.
  • Prevention and alternatives to hospital.

Great Organisation

  • Buildings that support health and wellbeing.
  • Technology enabled care.
  • Care teams are supported by responsive corporate services.
  • Safe, efficient, effective and productive.

Great People

  • A place people love to work and feel valued.
  • Living our values with staff (all voices count).
  • Attract, grow and develop talent.
  • Leaders with compassion, who continuously learn and listen.

Great Partner

  • Encourage and enable effective partnerships.
  • Joined-up community services.
  • Work with others to maximise workforce opportunities.
  • Reduce our impact on the environment.

At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.

The successful applicant will be an NHS employee and may therefore have contact with vulnerable service users. During the COVID-19 pandemic, it has been necessary to take significant steps to protect the health and safety of our staff, service users and those attending our sites. Unless exempt, we encourage and support staff to be vaccinated as this remains the best line of defence against COVID-19.


Job overview

We are looking for an enthusiastic, motivated individual to provide secretarial support within the West Adult Learning Disabilities service. Essential skills required for the post include – the ability to prioritise tasks;
effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organisational skills. The post holder should also demonstrate a caring and sensitive approach to their work and be able to clearly communicate with colleagues, the general public and representatives from other hospitals and organisations. To work as an integral part of the multi-disciplinary team ensuring that there is appropriate communication with other professionals involved in the care of the child and mother.

“The NHS needs you now more than ever”

Would you like to do a job that makes a difference every day, using your skills, experience and compassion to support the team that helps those with learning disabilities?

Would you like to live in Cornwall? A county of outstanding natural beauty with its endless rugged coastlines, beautiful countryside and unbeatable beaches. Attracting millions of visitors each year, this could be your chance to move here permanently and make a difference to our community.

Cornwall Partnership NHS Foundation Trust is passionate about promoting good mental health and wellbeing and we understand how important the first 1001 days are in an infant’s life

Main duties of the job

The West Adult Learning Disabilities Team supports both individuals and the teams/families working around those that have a diagnosed learning disability with additional health needs. As part of a community support team, your experience could be just what we need for the delivery of a compassionate, well-coordinated service.
This post will work as part of an established integrated multi-disciplinary team which promotes a dynamic and innovative way of working, triaging and responding to referrals, conducting face to face assessments and therapeutic interventions working closely with other team members to provide a holistic and bespoke approach to every individual/family/care team on our caseload.
This team is made up of Learning Disability Nurses, Occupational Therapists, Dietician, Community Support Workers, Speech & Language Therapists, Clinical Psychologists, Physiotherapists, Consultant Psychiatrists, with the support of an admin team. The team also work closely with several partners such as other NHS teams, Adult Social Care and Safeguarding.
If you want to work in this dynamic and progressive team, helping those in need of support, please follow the link to apply now.

Working for our organisation

We’re an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people’s physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 4,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 13 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increases the numbers of people who use our services.

Detailed job description and main responsibilities

To view a detailed job description and person specification including the main responsibilities of this role please see ‘supporting documents’.

Person specification

Qualifications

Essential criteria
  • Good Standard of Education including GCSE Maths and English
  • RSA III Word-Processing or equivalent
  • NVQ Level 3 or equivalent
  • Microsoft applications
Desirable criteria
  • RSA II and/or III Audio-Typing

Skills

Essential criteria
  • Computer Literate with experience of spreadsheets and databases
  • Ability to liaise with the public and professionals
  • Excellent communication and interpersonal skills
  • Ability to meet deadlines and work under pressure whilst remaining calm
  • Positive attitude regarding clients with mental illness/learning disability/substance misusers and their families
Desirable criteria
  • Previous experience working as a secretary/administrator within the NHS
  • Experience working as a secretary/administrator in a clinical environment in mental health
  • An understanding of the importance of confidentiality

Knowldge

Essential criteria
  • Minute Taking
  • Call handling & recording
Desirable criteria
  • Knowledge/experience of learning disabilities criteria
  • Basic medical terminology
  • Knowledge of the RiO record system

At Cornwall Partnership NHS Foundation Trust we are proud to prioritise the development of our people. To support this, the following opportunities are available:

  • Career conversations and individual development plans for succession planning and talent management
  • Protected CPD time for registered staff
  • Access to a dedicated central development fund supporting CPD for all staff
  • Leadership and Management development programmes
  • Coaching and mentoring opportunities
  • A full clinical induction programme for operational skills
  • Access to a care certificate programme for our band 1-4 clinical staff
  • A bespoke and robust preceptorship programme to support newly qualified staff
  • Individual professional development programmes

Being part of a successful NHS Foundation Trust brings a portfolio of rewards and benefits for our staff. These include:

  • Suite of health and wellbeing initiatives to support our colleagues physical and mental health
  • Free access to individual HARP portfolios to support revalidation for nursing staff
  • Free DBS checks where required
  • Discounts available from retailers, UK hotels and main attractions
  • NHS Pension Scheme
  • Salary sacrifice car scheme
  • Cycle to work scheme
  • The Trust reimburses all application costs for staff eligible to apply for EU settlement status.

The Trust reserves the right to close this advert once a sufficient number of applications have been submitted. It is encouraged that you complete the application at your earliest convenience to avoid disappointment.

If you are successful at the shortlisting stage of the recruitment process you will be contacted via TRAC.jobs email regarding interview details.

We are committed to diversity and equality of employment including the employment of current and former service users.

If you are successful, you agree to Occupational Health accessing your health records from your current or previous employer to check the status of your inoculations and screening tests. Appointments are subject to full three year satisfactory references therefore please ensure you include correct contact details for your nominated referees including email addresses.

Any general recruitment queries, please contact our recruitment team on 01208 834644

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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