Band 4
Job overview
A Part Time Band 4 PA in the CAS Matrons department based at the City, campus has arisen.
We are looking for an enthusiastic and conscientious team player. You will be able to work under pressure, have excellent word-processing, written and verbal skills with excellent time-management and organisational skills. You will be able to prioritise your workload throughout the day. You will be able to demonstrate a clear understanding of confidentiality issues and your behaviour will be consistent with the Trust’s Values and Behavioural standards.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Working as part of a team the post-holder will provide a comprehensive secretarial and administrative service to the Matron team, managing diaries, meetings and commitments. You will use your judgmental skills to prioritise tasks and deal with incoming mail and report management. Duties include; data entry and timesheet management, word processing clinical and non-clinical letters, communicating with the management team, inbound and outbound telephone calls, liaising and cross cover and mentoring new staff.
The successful candidate will have obtained at least three GCSEs grade C or above, including English Language; You will be an excellent communicator competent in the use of Microsoft office packages and have excellent audio typing skills. You will have at least two years recent secretarial experience or equivalent, with knowledge of medical terminology
Working for our organisation
The PA is an integral part of the Matron team.
CAS have a management team that is supportive, innovative and proactive in ensuring a high quality service. CAS are keen to encourage developments in line with Trust policy and working in new ways. CAS recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.
Detailed job description and main responsibilities
Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines
Data entry and timesheet management
Establish and maintain admin systems/databases
Dealing with incoming mail, results/reports management
Attending/organising meetings, take minutes.
Key point of contact for Matron team
Communication link to directorate management team
Dealing with consultant queries/visitors, managing consultant diary.
Telephone calls inbound/outbound relating to wards/staff, in a confidential manner.
Typing of non-clinical letters as required.
To support and mentor new staff.
Share responsibility with line manager for own personal development.
Undertake HR related tasks, appraisals and recruitment.
Undertake any other duties which may be reasonably required.
Person specification
Training and Qualification
Essential criteria
Desirable criteria
Experience
Essential criteria
Desirable criteria
Analytical and judgement skills
Essential criteria
Desirable criteria
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
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