Band 4
Job overview
Working as part the Diabetes and Endocrinology team, based across City and QMC campus, the post holder will support the provision of a high quality secretarial and administrative service to Consultants and clinical teams.
You will join a well established and experienced team of secretaries and will act as a key point of contact for consultants, dealing with queries, diary management, typing clinical and non-clinical letters to ensure a smooth and seamless patient pathway.
As Personal Assistant, you may also be required to undertake some line management duties relating to patient pathway administrators and clinic receptionists.
This post is based at QMC Campus three days a week and two days at Dundee House, City campus. Job-share and part-time also considered.
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to the advert
Main duties of the job
In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert.
To manage Advice & Guidance requests
Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.
Establish and maintain admin systems/databases
Dealing with incoming mail, results/reports management
Attending/organising meetings, take minutes.
Ensure RTT (Referral to Treatment) patient data quality is accurate.
Key point of contact for consultant
Dealing with consultant queries/visitors, managing consultant diary.
Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.
Working for our organisation
Nottingham University Hospitals (NUH) was established in 2006 and we are one of the biggest and busiest NHS Trusts in the country and provide services to over 2.5 million residents of Nottingham.
NUH are, by any measure, a large, complex, person-centred organisation. With over 17,000 employees from a wide range of professional backgrounds, they are one of the region's largest employers.
NUH has an excellent national and international reputation for the quality of their patient care and for their research, education and innovation. They have strong links to the University of Nottingham, Nottingham Trent University and Loughborough University. This allows for the provision of excellent training and education for their students, as well as being a major research organisation.
Our organisation is driven by our strategic, objectives and organisational values and we look for people who are strongly aligned with them. Our team work extremely well together, we are a supportive and friendly team who all enjoy the role we play within the NHS.
Detailed job description and main responsibilities
Please see attached job description and specification for full details of the role.
Please ensure you provide evidence in your application of the essential and desirable criteria for this role.
Person specification
Training & Qualifications
Essential criteria
Desirable criteria
Experience
Essential criteria
Desirable criteria
Communication and relationship skills
Essential criteria
Analytical and Judgement skills
Essential criteria
Planning and organisation skills
Essential criteria
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
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